8.4 Identity fields
| Field | What it does | Default / allowed values |
|---|---|---|
| Name | Shown in pickers, on the email category, in reports and in the Audit Log. | Required, and unique among labels (case-insensitive). Errors: Name is required. / This name is also used by another label. |
| ID | The identity written into document metadata as
Ada_Label_<id>_* and referenced by rules. Click ⓘ for
details. |
A generated GUID. Letters, digits and dashes only, starting with a letter or digit, at most 64 characters. Underscores are not allowed. Must not match another label’s ID or former ID. |
| Former IDs | Read-only line under the ID: Former IDs (still recognized): …. | Filled in automatically when you change the ID. |
| Color | Used for the picker card, the list badge and, by default, the markings. | #605e5c. Must be #RRGGBB. |
| Description | Shown to the user under the label name in the picker. | Optional. |
| ID hint | ID: … under the description. The ID is selectable for copying and matches the label ID in Audit Log entries. | Read-only. |
Changing an ID safely. Change the ID field and click Save. In the same save, the console:
- moves the old ID to Former IDs, so documents stamped with it still resolve to this label on every endpoint;
- updates every reference to the label: classification rules, Outlook rules, screen watermark rules and the enforcement default label.
New labeling always writes the current ID. Use this to give the same label the same ID in a test and a production server, or to adopt IDs from a previous product.